Hi there! We're looking forward to welcoming you to our online event. This guide will walk you through everything you need to know to join the platform, access your session, and present smoothly. Let's walk through what to expect.
You’ll receive an email with your personal link to join the event. This link is just for you and can’t be shared.
When it’s time for the event, simply click the link. No need to log in or create an account. It’ll take you straight in!
Use Google Chrome as your browser for the best experience.
Need to leave and come back later? No problem. Just use the same link, it works for the whole event.
Typically delegates see sessions five minutes before they start, but as a speaker, you’ll get access earlier so you can prepare.
To join your session, click on Sessions in the left-hand menu, then select the session you'll be presenting in from the list.
Click Join Stage to turn on your camera and microphone so you can take part in the discussion.
You may see a prompt asking for permission to access your microphone and camera- simply click Allow while visiting the site to enable these devices.
If you need to change your default camera, microphone, or speaker, you can do so. After making your selection, click Apply Selection to join the session.
We recommend using two screens - one for the presentation and one for the conference platform. If you don’t have two screens, ask the moderator to share the slides for you.
Open your presentation.
In the conference platform, click the screen icon and choose Share Screen.
Select the Entire screen tab, select the screen with your open presentation, and click Share.
You can mute your microphone and switch off your camera by clicking these icons. 
On the right-hand side is the delegate Chat and Q&A tabs - this is where comments and questions will appear. You can see who's in your session by clicking the People panel.
To create breakout rooms, click the icon in the bottom-left corner, select Breakout Rooms, and then click New Breakout.
Enter your desired settings and then click Create breakouts. The delegates will be automatically assigned to their rooms.
You will automatically regroup when the time is up, alternatively regroup at any time by clicking the icon in the bottom-left corner, selecting Breakout Rooms, and then Regroup.
If you have any questions, just reach out. Thanks for being part of the HESPA conference!
